Restaurant technology restaurant POS

Where Excellence Elevated.

Intelligent restaurant technology, thoughtfully crafted.

DotMax POS is the AI-powered restaurant POS: billing, QR table ordering, kitchen screens, stock, accounting and a 3D AI host that talks to guests — one system for cafés and restaurants.

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Try the system

Pick a screen. Everything is clickable

Every screen of DotMax, with sample data: the Command Center, live floor, POS and billing, guest QR menu, kitchen display, waiter station, delivery desk, stock, recipes, purchasing, customers and loyalty, accounting and reports.

Overview

• Dashboard — The home screen: takings, orders and alerts for the period.
• Things to do — Instructions the owner has left for this location.
• Analytics — Trends, peak hours and staff performance.
• Delivery Desk — Handing ready deliveries over at the door, against the customer’s PIN.
• Approvals — Requests waiting on somebody senior — refunds, discounts, adjustments.
• Cash drawer — Opening float, cash in and out, and the close-of-shift count.
• Agent — The in-app assistant: answers questions about the system and its reports, by voice or text.
• Locations — Branches, warehouses and production houses.
• Stock transfers — Moving stock between locations.
• Production — Making prepared items — sauces, pastes, dough — out of stock.
• Shift — Your shift, your handover, and the histories of both.
• Live floor — Tables, waiting times and who is sitting at them, as it happens.

Operations

• Orders — Every order taken, at the table, counter or QR code.
• Tables — The floor plan and each table’s status.
• Reservations — Bookings and the guests expected.
• Kitchen display — The rail the kitchen cooks from.
• Kitchen sections — The sections a kitchen is divided into — rice range, pizza oven, juice bar — and which dishes each one cooks.
• Waiter station — What is ready to run, and guest requests.
• Payments & till — Taking money, settling bills and refunds.
• Online payments — Payment by QR code or link, at the till and from the guest’s own phone.

Menu

• Menu — Dishes, prices and availability.
• Add-ons — Extras offered with a dish — extra cheese, a side — each with its own price and stock item.
• Recipes — What each dish is made of — the link between sales and stock.
• Loyalty — Points guests earn and spend.
• Guest agent — A 3D helper on the QR menu that guests ask about your dishes — by typing and quick buttons, and by voice with the Agent.
• Offers — Offers and discount codes, applied by themselves at the QR menu and the till, and sent by SMS.

Inventory

• Inventory — Stock levels, items and the ledger behind them.
• Stock counts — Counting the shelf and reconciling it with the book.
• Stock adjustments — Corrections to a counted balance. Raised here; applied when signed off.
• Wastage — Stock thrown away, and why.
• Expiry — What is about to go out of date.
• Units & categories — The measures and groupings stock is kept in.
• Suppliers — Who the restaurant buys from.
• Purchasing — Ordering stock and receiving it.

People

• Customers — Guests, their history and loyalty points.
• Customer insights — Who returns, who spends and who has stopped coming.
• Staff — The team, their roles, their hours and their sign-in codes.
• Custom roles — Building your own roles, switch by switch, beyond the built-in ones.
• Shifts — Shift templates, the rota, and the shift and handover histories (shifthandover.md).
• Reviews — What guests said publicly.
• Feedback — What guests said privately.

Financial Control

• Daily Financial Control — Money Guard: the whole day on one page — sales, money received, money out, the cash drawer expected against counted, everything that needs review, and every figure traced to its record.

Accounting

• Payment details — The internal accounts money is held in — balances, deposits, and transfers between them. Also where bank transfers guests declare are confirmed.
• Accounting dashboard — The financial summary: sales, collections, payables, expenses, profit — every card drillable. Also the owner’s Command Center: health score, alerts, menu, stock outlook and waste.
• Payments out — Drafting, submitting and executing supplier settlements and expenses.
• Payment approvals — The owner signs off money leaving the business.
• Expenses — Formal business costs by category — rent, utilities, salaries.
• Supplier payables — Statements and aging: what is owed, to whom, for how long.
• Checks & reconciliation — The money identities, per-bill payment checks, bank matching and the issues list.
• Close month — The month-end checklist, and sealing the month once it is clear.
• Ledger — Journal, trial balance, cash book and financial position — derived, read-only.
• Accounting reports — The P&L, menu profitability, period comparison and every other report.
• Accounting tools — The calculator and what-if simulator — nothing here writes a record.

Back office

• Reports — The reports hub and exporting any of them.
• Sales report — Takings by day, hour, item and payment method.
• Gross profit — Revenue against what the food cost.
• Inventory report — Stock value, movement and wastage, with the drill-downs behind each figure.
• Purchasing report — Spend, deliveries and what is owed.
• Stock variance — Where counted stock disagrees with the ledger.
• Reconciliation — Proving the stock ledger adds up.
• Daily close & periods — Signing off business days and sealing accounting periods.
• Cash reports — Drawer sessions, variances and the petty cash ledger.
• QR codes — The codes guests scan at the table, and what they see when they do.
• Audit log — Who did what, and when.
• Settings — Restaurant details, tax, currency and printing.

A magical dining experience, right at the table.

Guests scan, get help from an AI host, follow their food and call for the bill — all from their own phone.

1. Scan & sit

   Seamless QR check-in. No app to install. Guests scan the QR on their table and the menu opens on their own phone, already knowing the table.

2. Browse & discover

   An interactive menu. Photos, prices and details for every dish, with veg and non-veg filters and a search, so guests find what they want in seconds.

3. Meet your 3D AI host

   Ask, and it answers. A friendly 3D host that suggests your best sellers, answers questions about dishes and helps guests order — by voice or by tapping.

4. Live order tracker

   Real-time tracking. Guests watch their order move from received to preparing, ready and served — straight from the kitchen screen, no waiter needed.

5. Control & bill

   Fast self-service. Add more dishes, see the bill as it grows, and call for the bill from the same page — no waiting to catch someone’s eye.

Common questions

Straight answers about plans, setup and what DotMax does for your restaurant.

Why choose DotMax?

Because it runs the whole restaurant, not just the till — and it gives you your evenings back.

• Guests feel at home. They scan the QR on the table, browse the menu with photos, order and pay from their own phone. No waving for a waiter, no waiting for the bill — just a relaxed meal.
• The Live Floor shows every table at a glance: who is seated, what they ordered and who needs help, so nothing slips through during a rush.
• The Command Center puts sales, open orders, kitchen times and alerts for every branch on one live screen.
• The Delivery Desk hands each order to the right rider against a PIN, so the right food reaches the right door.
• Offers your way. Happy hours, combos, birthday treats and loyalty points — set them once and they apply by themselves.
• You are free. Approvals come to your phone, reports arrive ready, and stock counts itself with every sale. Run the place from anywhere — even from home.

Monthly or yearly?

Both. Pay monthly, or pay for the year up front and get 2 months free.

What does the setup fee cover?

Entering your menu and tables, printing your table QR codes, training your staff and being with you on your first day.

What equipment do I need?

Any phone, tablet or computer with a web browser. A receipt printer is optional; we can advise on one.

Can I change plan later?

Yes. Upgrade any time and the new features switch on the same day. Your data stays exactly as it is.

Can I send SMS to my customers?

Yes. SMS is built in — order updates, reservation reminders and offers go straight to your customers’ phones.

Can I add a branch?

Yes. unlimited branches.

Is my data safe?

Your data is backed up every night, encrypted and stored off-site, and kept separate from every other restaurant’s. You decide what each staff member can see.

What support do I get?

Starter: WhatsApp and email, 9am–6pm, Mon–Sat. Growth and Enterprise: phone and WhatsApp, 9am–11pm, 7 days, so we are there during dinner service. Enterprise also gets a visit every quarter.

Choose your plan

All prices are per restaurant. Start on any plan and upgrade at any time — new features switch on the same day, and nothing you have entered is lost.

Every plan starts with a free trial.

See it with your own menu

Book a free demo and we will set DotMax up with your dishes, your tables and your branches, so you can see exactly how it fits your restaurant.

Book a free demo — on WhatsApp, +94 71 013 5558.